HOME PAGE
 
 
CLUB MISSION & GOALS
 
.
 
CONTACT INFO
 
.
 
NEW SWIMMER INFO & REGISTRATION
 
.
 
WHO ARE OUR COACHES?
 
.
 
THE SPORT OF SWIMMING
 
.
 
BILLING & PARKING
 
.
 
OUTREACH
(REDUCED FEES)
 
.
 
MONTHLY PRACTICE CALENDARS
 
.
 
PRACTICE GROUPS, LOCATIONS & TIMES
 
.
 
EQUIPMENT
(PRACTICE & MEET)
 
.
 
DIRECTIONS TO PRACTICE LOCATIONS
 
.
 
MEET INFO (GENERAL)
 
.
 
WHAT TO EXPECT AT A MEET
 
.
  
MEET INFO
SCHEDULES, ENTRIES, MAPS, TIMELINES, WARM-UPS & RESULTS (USA & INTRASQUAD)
 
 
.
 
TIME STANDARDS
 
.
 
TEAM RECORDS
 
.
 
FREQUENTLY ASKED QUESTIONS (FAQ's)
 
.
 
GLOSSARY OF SWIMMING TERMS
 
.
 
LINKS TO OTHER
SITES
INCLUDING SWIM AND COLLEGE INFO
 
.
 
GULF SWIM TEAMS
(OUR LEAGUE)
 
.
 
BENEFITS OF USA SWIMMING
 
.
 
NEWSLETTERS
 


   AGGIE SWIM CLUB  

BILLING
 
All fees are due prior to the first of the month (i.e. a swimmer wishing to participate during the month of October must pay October dues prior to October 1st).  Dues are e-mailed to your primary e-mail address on a monthly basis on or near the 1st of each month and are charged to your credit card or EFT on or near the 10th of each month.  Families have the option of pre-paying annually or by the month.  Families pre-paying annually will receive a 10% discount on dues.  All families must have either a credit card or EFT on file to be billed monthly.  No check or cash payments will be accepted.
 
Your monthly dues amount is dependent upon the group your swimmer is in and the number of swimmers in your family.  There are family discounts of 20% for the second family member, 30% for the third family member, etc.  (Discounts are taken from the lesser dues amounts and are not taken on USA registration fees or family administration fees).
 
Novice - $65.00/month  (4x/week is $75.00/month)
Age Group Development - $80.00/month
Age Group - $90.00/month
Junior Stars - $95.00/month
Junior - $105.00/month
Senior - $115.00/month
 
 
ADDITIONAL DISCOUNTS ARE AVAILABLE WITH A LUMP SUM PAYMENT OF ANNUAL COACHING DUES.
 
 
Any changes in status, i.e. from active to inactive, must be done in writing to aggieswimclub@suddenlink.net or with your monthly payment.  Notifications must be made prior to the first of a month in order to avoid paying dues for that month.
 
CREDIT CARD AUTHORIZATION FORM             ELECTRONIC FUNDS TRANSFER (EFT) FORM
 
CANCELING MEMBERSHIP AND GOING “INACTIVE”
It is the responsibility of the member to notify the Club Administrator/Manager in writing of intention to terminate, or cancel a team membership.  Written notices are due 30 days prior to the swimmer’s last practice.  If a member quits the program or is dropped from the program for non-payment of fees, overdue and current account balances are immediately payable in full.
 
If you have any questions about any billing you may have received, please contact the Club Administrator/Manager at aggieswimclub@suddenlink.net.
 
At times a swimmer may need to go “inactive,” for a period of time due to long-term illness or injury.  Notification of the need to go “inactive,” must be submitted to the Club Administrator/Manager and except in emergency circumstances, require written notice due 30 days prior to the swimmer’s last practice.  Reinstatement fees may apply upon the swimmer’s return to practice.
 
FAMILY ADMINISTRATION FEE AND MEET HOSTING MONEY:
All families pay a family administration fee in the fall of each year.
 
All family administration fees and money made by the Club hosting swim meets go to pay for things such as:
  • Coaches’ annual registration with Gulf Swimming
  • Coaches’ certification classes (CPR, First Aid, Water Safety) for ALL coaches
  • The Club’s Annual Registration with Gulf Swimming
  • Continuing education for coaches
  • Intrasquad meet awards
  • Intrasquad meet pool rent
  • Intrasquad meet timing system rental fees
  • Free meet entries for all Club hosted meets for all swimmers
  • All relay fees at all meets paid by the Club  (most relays cost $7.50 per relay)
  • Room rental for swim clinics
  • Team get-togethers (Halloween, lock-in, awards party) – (food, location rental, etc.)
  • Personal best time meet awards (candy)
  • Team Record Holder caps/pins
  • Web administration fees/host server
  • Postage (meet entries, registrations)
  • Misc. office expenses (paper, labels, envelopes, etc.)
  • Team Administrator to coordinate the Club
  • Annual team t-shirts for all
  • New record holder certificates
  • Annual awards for achievements – bags, towels, sweatshirts
  • Annual awards program printing
  • Chevron patch awards
  • Coaches’ gifts
  • Annual swimmer trophies
  • Championship meet (TAGS/Sectionals/Nationals) suits, t-shirts and caps
  • Championship meet (TAGS/Sectionals/Nationals) goody bags (with the exception of what is donated)
  • Travel trips for swimmers (van rental, gas, etc.)
     
 
Additionally, all members receive the following for their family administration fee:
  • Club website and all updated information
  • Regular e-mails
  • Meet entry administration
  • Direct billing of meet entry fees
  • Local ordering and delivery of equipment at Club discounted rates
  • Annual swim clinics for swimmers
  • Meet results sent in to local the newspaper
 
 
Swimmers needing financial assistance should look at our Outreach program for additional discounts.
 
 
If there is a change in your swimmer’s status (i.e. from active to inactive status) you must notify the Team Administrator, Shannon Clark, directly within 30 days of the status change.  Please do not assume that if your swimmer stops attending practice that this is notification.  Also, please do not notify a coach.  To notify of a status change, write a note on your monthly bill and mail it in as normal.  E-mails to aggieswimclub@suddenlink.net  are also acceptable.  Billing will only be retroactive up to 30 days for a status change regardless of the reason.
 
Please carefully review your bill and be sure all information is correct.  If there are any corrections or changes to be made (including changes to address, phone, e-mail, etc.), please mark them directly on the bill and mail it back in with your payment.
 
 
REQUIRED SERVICE HOURS/VOLUNTEER HOURS
All families of swimmers in the Club are required to perform service hours to "give back" to the Club.  Most of these hours are performed while working the meets hosted by the Club locally in Bryan/College Station.  (Timing at meets your swimmer attends, including Intrasquad meets, does not count toward meeting the service hours obligation).  There are also options to work year long positions such as meet director or official/stroke & turn judge.
 
Families of novice swimmers are required to work one full meet sessions, families of age group development swimmers, two full meet sessions, and families of swimmers in age group, junior stars, junior and/or senior are required to work three full meet sessions.  Families of swimmers registered with our reduced fee program will be required to work three full meet sessions.  (The service hours obligation is dependent on the swimmer in the highest practice group in each family).  When your swimmer is promoted to the next practice group during a swim season the new volunteering requirement will be effective immediately.
 
Meet sessions will usually last four hours depending on the meet.  It is not approved to work partial meet sessions.  A list of meets and the service hours form can be found HERE.
 
Failure to turn in the volunteer form or to appear for a date obligatation will result in a charge of $100 for the first missed meet session, $200 for the second missed meet session, etc.  This will be added to your Club account and charged at the time of monthly billing.
 
Families may not opt out of the volunteering requirement for the year.
 
It is the responsibility of the family to check in with the committee chairperson at the meet.
 
The Club understands that families with senior swimmers may have conflicts with this rule, i.e., out-of-town senior meets that fall on the same days as Club hosted meets.  It then becomes the responsibility of the family to notify the volunteer coordinator to discuss options to possibly avoid the assessment by selecting multiple dates from future meets.
 
Family members must be at least 18 years of age or have prior approval from the meet director or volunteer coordinator to work at hosted events.
 
 
 
NO-SHOW MEET FINES:
If a swimmer circles-in for his/her event but does not report to swim the event or misses the event there is a $5.00 fine imposed by Gulf Swimming at the end of each season (May and July) for each no-show event.  Additionally, swimmers who qualify in championship meets for an event in finals and then do not show up are assessed fines by Gulf Swimming up to $100 per event.  When the Club receives notification of the fine the swimmer's account will be charged the corresponding fine.
 
 
MOVING FROM ONE PRACTICE GROUP TO ANOTHER:
A swimmer's abilities are evaluated by the coach of each program and a swimmer will move up when they demonstrate the proper efficiency and mastery to attend the next higher group.  When an athlete has successfully reached the ability to move to the next level of the program, the coaches of both groups will confer with each other and determine the swimmer's abilities and possible change in status.  When it is agreed that a change is to be made, the swimmer and parent will be informed of their eligibility to move into the next higher group.  A congratulatory letter will be mailed to the swimmer’s home as notification of the change.
 
 
PARKING:
Parking is free in the front lots at the College Station Middle School Natatorium.
 
For swimmers practicing at the TAMU Recreation Center, after hours/night parking permits can be purchased for $104/year and are available through PTTS (Parking, Traffic & Transportation Services) online at http://transport.tamu.edu/ .  The cost of the permit is pro-rated on the date of purchase.  This pass allows you to park Monday-Friday from 5:00pm-6:00am in any Lot #100 lot.  (24 hour parking is always available for free in either of the lots Saturday-Sunday except on football game days).  Permits purchased but used for only a portion of the year can be returned for a partial refund to the Koldus Building.  Hourly parking is also available in the "pay by hour" spots in front of the TAMU Rec Center.  THERE IS NO CHARGE TO PARK IN THE REC CENTER LOT ON SATURDAYS AND/OR SUNDAYS.  University Police make routine rounds in the Rec Center lot and will ticket unattended cars without visible parking passes.
 
FOR MORE CLUB INFORMATION PLEASE CALL
SHANNON CLARK AT 979-776-1155 OR E-MAIL
TO AGGIESWIMCLUB@SUDDENLINK.NET

To report problems or provide feedback for this site, please e-mail aggieswimclub@suddenlink.net