Club Information

All fees are due prior to the first of the month (i.e. a swimmer wishing to participate during the month of October must pay October dues prior to October 1^st). Dues are either e-mailed to your primary e-mail address or are direct billed to your home on a monthly basis on or near the 10^th of each month. Please be sure to remit all monthly dues payments prior to the 1^st of the coming month to the Club’s P.O. Box listed on the bill. Families have the option of pre-paying annually or by the month. Families pre-paying annually will receive a 10% discount on dues.

Your monthly dues amount is dependent upon the group your swimmer is in and the number of swimmers in your family. There are family discounts of 20% for the second family member, 30% for the third family member, etc. (Discounts are taken from the lesser dues amounts).

Novice - $40.00/month (4x/week is $50.00/month)

Age Group Development - $50.00/month

Age Group - $60.00/month

Junior - $65.00/month

Senior - $75.00/month

Masters - $45.00/month

HS Auxiliary - $55.00/month

FAMILY ADMINISTRATION FEE

All families pay a family administration fee in the fall of each year.

All family administration fees go to pay for things such as:

Coaches’ annual registration with Gulf Swimming
Coaches’ certification classes (CPR, First Aid, Water Safety) for ALL coaches
The Club’s Annual Registration with Gulf Swimming
Continuing education for coaches
Intrasquad meet awards
Intrasquad meet pool rent
Intrasquad meet timing system rental fees
Free meet entries for all Club hosted meets for all swimmers
All relay fees at all meets paid by the Club (most relays cost $7.50 per relay)
Room rental for swim clinics
Team get-togethers (Halloween, lock-in, awards party) – (food, location rental, etc.)
Personal best time meet awards (candy)
Team Record Holder caps/pins
Web administration fees/host server
Postage (meet entries, registrations)
Misc. office expenses (paper, labels, envelopes, etc.)
Team Administrator to coordinate the Club

Additionally, all members receive the following for their family administration fee:

Club website and all updated information
Regular e-mails
Meet entry administration
Direct billing of meet entry fees
Local ordering and delivery of equipment at Club discounted rates
Annual swim clinics for swimmers
Meet results sent in to local the newspaper

Money made by the Club hosting swim meets pays for:

Annual team t-shirts for all
New record holder certificates
Annual awards for achievements – bags, towels, sweatshirts
Annual awards program printing
Chevron patch awards
Coaches’ gifts
Annual swimmer trophies
Championship meet (TAGS/Sectionals) suits
Championship meet (TAGS/Sectionals) t-shirts
Championship meet (TAGS/Sectionals) goody bags (with the exception of what is donated)
Travel trips for swimmers (van rental, gas, etc.)

Swimmers needing financial assistance should look at our Outreach program for additional discounts.

All accounts not paid by the due date will incur a $10.00 late fee each month. (A 10 day grace period will be provided before the late fee is imposed). Fees not paid will result in the inactivation of your swimmer.

If there is a change in your swimmer’s status (i.e. from active to inactive status) you must notify the Team Administrator, Shannon Clark, directly within 30 days of the status change. Please do not assume that if your swimmer stops attending practice that this is notification. Also, please do not notify a coach. To notify of a status change, write a note on your monthly bill and mail it in as normal. E-mails to seclark@txcyber.com are also acceptable. Billing will only be retroactive up to 30 days for a status change regardless of the reason.

Please carefully review your bill and be sure all information is correct. If there are any corrections or changes to be made (including changes to address, phone, e-mail, etc.), please mark them directly on the bill and mail it back in with your payment.

MEET ASSESSMENT FEES

A Meet Assessment Fee will be charged to each family for all swim meets hosted by the Club - regardless if any swimmers in the family are participating in the meet. The family can avoid this fee by working a minimum of one session at each hosted meet. Family members must be at least 18 years of age or have prior approval from the meet director or volunteer coordinator to work at hosted events. The meet assessment fee will be handled through the direct billing system; therefore it is the responsibility of the family to check in with the

committee chairperson of the area worked at the meet to avoid the charge. The Club understands that families with senior swimmers may have conflicts with this rule, i.e., out-of-town senior meets that fall on the same days as Club hosted meets. It then becomes the responsibility of the family to notify the meet director or volunteer coordinator to discuss options to possibly avoid the assessment.

The Meet Assessment Fee schedule is as follows (applies to each September 1 to August 31 fiscal year):

First Meet not volunteered at $ 50.00

Second meet not volunteered at $100.00

Third or fourth meet not volunteered at $150.00

NOTE: SUPPLYING FOOD OR DRINKS TO THE HOSPITALITY ROOM OR CONCESSION STAND ARE CONSIDERED DONATIONS AND WILL NOT BE CONSIDERED TOWARD SATISFYING THE ASSESSMENT FEE.

MOVING FROM ONE PRACTICE GROUP TO ANOTHER:

A swimmer's abilities are evaluated by the coach of each program and a swimmer will move up when they demonstrate the proper efficiency and mastery to attend the next higher group. When an athlete has successfully reached the ability to move to the next level of the program, the coaches of both groups will confer with each other and determine the swimmer's abilities and possible change in status. When it is agreed that a change is to be made, the swimmer and parent will be informed of their eligibility to move into the next higher group. A congratulatory letter will be mailed to the swimmer’s home as notification of the change.

PARKING:

Parking is free in the front lots at the Bryan Aquatic Center, Brenham Blue Bell Aquatic Center and at the College Station Middle School Natatorium.

For swimmers practicing at the TAMU Recreation Center, after hours parking permits can be purchased for $80.00/year and are available through PTTS (Parking, Traffic & Transportation Services) in room 118 of the Koldus Building on the TAMU campus. The cost of the permit is pro-rated on the date of purchase. This pass allows you to park Monday-Friday from 4:30pm-6:30am in any blue lot and from 5:30pm-6:30am in any yellow lot on campus. (24 hour parking is always available for free in either of the lots Saturday-Sunday except on football game days). Permits purchased but used for only a portion of the year can be returned for a partial refund to the Koldus Building. Hourly parking is also available in the parking garage next to the Rec Center building for a nominal fee. THERE IS NO CHARGE TO PARK IN THE REC CENTER LOT ON SATURDAYS AND/OR SUNDAYS. University Police make routine rounds in the Rec Center lot and will ticket unattended cars without visible parking passes.

FOR MORE CLUB INFORMATION PLEASE CALL

SHANNON CLARK AT 979-776-1155 OR E-MAIL

TO SECLARK@TXCYBER.COM

To report problems or provide feedback for this site, please e-mail seclark@txcyber.com